How Can One Handle Data Backup And Security In The Office ?

Every company has an “IT guy”, but does every company have a data security guy? Most companies see this as a luxury. Companies that are adopting cloud-based systems, need to make data security a necessity. If this is not part of the budget, there is a stark need for them. Many companies have faced a lot of negative repercussions in their workflow during breaches of security. Data theft is a very serious issue that needs to be tackled in the 21st century. Some of the few problems in regards to data security are, 

Data Theft 

Data theft is a growing phenomenon primarily done by the system and office workers with access to technology such as database servers, desktop computers, and a growing list of hand-held devices capable of storing digital information, such as USB flash drives, iPods, and even digital cameras. If not tackled quickly, data theft can be an intense issue. This is tackled normally with access codes and encrypted files. 

Cybercrime 

Cybercrime, or computer-oriented crime, is a crime that involves a computer and/or a network. The computer may have been used in the commission of a crime, or it may be the target. Cybercrime may threaten a person, company, or a nation's security and financial health. It can be committed at any time from any place. Most of the time, this crime does not need remote access of any kind. 

Data Loss

Data loss is an error condition in information systems in which information is destroyed by failures or neglect in storage, transmission, or processing. 

Cloud-based offices are facing these issues on a daily basis. Ever since the work from home era has begun, these issues are on the rise. This is why there is a desperate need for an employee who focuses on data security. Some minor yet effective ways of preventing breaches and problems are listed below 

1. Password Settings 

The first step to hacking an account is trying to turn down the first stage of encryption. This is why password settings need to be firm and solid. Employees passwords should be alphanumeric and changed every now and then. This makes guessing the password much harder. 

2. Data Backup

In information technology, a backup, or data backup is a copy of computer data taken and stored elsewhere so that it may be used to restore the original after a data loss event. A data backup should happen regularly and should have multiple copies. This way, in the case of loss of data in one location, it can be recovered from another. 

There is a quick low-cost solution that can tackle such issues. Izoe is a company that strives to ensure your office is automated the right way. With terrific features like  Akounter Cloud, Akounter Invoice, and AkounterHR, cloud-based work has never been easier. Data security is an unsaid rule with Izoe. 

A primary concern often voiced before automating an office is the scope for data theft and cyber security. While these are possible cons, they are outweighed by the pros. Some things to ensure that a cloud based office functions smoothly are keeping the system error free to prevent data loss, manage strong passwords to ensure good security, and conduct regular backups to ensure optimal storage.